Spennymoor Town FC Supporters Club

Good Friday – 2nd April 2010  Supporters Day  – We are planning to hold a meeting of the supporters club in the Bar from 1pm onwards.  This will be followed by a Darts and Doms handicap with £10 added to each prize fund.  There will be a happy hour and free snacks.  Everyone is welcome.

The Supporters Club met on the 10th January 2010 – the following issues were discussed at the meeting.

The new Clubhouse – Billy Beasley gave an update on the latest position.  The planning application has been approved in principle by the council, however two objections have been received.  One of these has been rejected by the council immediately and the second will hopefully be resolved within a couple of weeks.  Once this has been overcome the building should take 6 – 8 weeks to construct and once fitted out should be open sometime in April.  The building will have an open plan aspect and will have a stage area for events.  The kitchen area will cater for food and drink on match days as well as catering for private parties and functions.

Memorabilia – We are looking for items to be displayed in the new clubhouse.  We lost many items in the original fire so if anyone has any items that they could loan to the club to display then it would be greatly appreciated.  In the meantime we are having various programmes framed up for display.

The Race Night is due to take place this Friday 15th January – please support this event as Im sure it will be a good evening.

Sportsmans Dinner – there are a few seats left on the second Supporters Club table but these are likely to be snapped up pretty quickly so if you want a place let Mike Rowcroft know as soon as possible.  Money for this event must be in by the 5th Feb.

Merchandise – sales of the new hats, scarves and badges are going well and we have sold items mail order to the USA, Portugal and Holland as well as over the UK. 

Future Events – there will be a Darts and Dominoes tournament in a couple of weeks time – please watch out for details coming soon.

The Committee met on Saturday 19th December 2009 to determine the roles within the committee and to organise the first function.  The Committee now looks like this:

• Paul Edgcumbe – Secretary
• Mike Rowcroft – Chairman
• Peter Robson – Vice-Chairman
• Brian Edgcumbe – Fundraising / Events Manager
• Steve Thompson – Treasurer

The first fundraising event will take place on Friday  15th January 2010 when we will be holding a Race Night in the 100 Club Lounge.  There will be a small fee to cover Pie and Peas and there will be an opportunity to win a Spennymoor Town Football Shirt signed by the players.  Gav will have the bar open all night and we expect the evening to commence at 7:30.  Details will be confirmed in the near future.

As this is our first venture please get down and show your support.

The new Supporters Club badge has been specially commissioned and will be a replica of the original ‘leaping tiger’ Supporters club badge from the 1970’s.  These will be reserved solely for Supporters club members so if you want to get your hands on one, the membership application details are located at the bottom of this page.  These should be available at the next match or at the race night.

A new Hat and Scarf set are now on sale for a sum of £14.  They will also be available seperately priced at £8 for the hat and£7 for the scarf. 

If you wish to purchase anything mailorder and have access to a PayPal account please make a payment to rowcroftpr@aol.com  for £14 for a hat and scarf set per hat and please add £1 postage to each order.  If you can specify in the paypal message your full name and address for delivery.  One size fits all.

There will also be a new design for the Spennymoor Town enamel badge which will go on general sale shortly.

Supporters Club Meeting 12th December 2009

The first meeting of the Supporters Club took place before the Ryton game on the 12th December.   I would like to thank all who attended the meeting which was very constructive.  The minutes of the meeting are as follows:

1. Supporters Club name.

In a survey of members joining the club the majority have voted that the club be called Spennymoor Town Supporters Club and will be known as that from now on.

2. The Committee

Nominations for the Committee have been received and approved by the members present:

• Paul Edgcumbe – Secretary
• Mike Rowcroft – Chairman
• Peter Robson – Vice-Chairman
• Brian Edgcumbe – Events Manager
• Steve Thompson – Treasurer

The Committee will hold its first meeting in the next week to determine roles and plan for the future.

3. Members Fees and benefits

• If any fees are outstanding can you please pay them immediately.
• Nominal fee has been set at £5 for adults and £2 for juniors and all members will receive a specially commissioned Supporters club badge in the near future.
• Next year the level of fees will be determined by the committee.
• Members benefits will include discounted / priority tickets for functions/ travel as determined by the committee.
• The Supporters Club also has a reserved table at each Sportsmans Dinner organised by the football club. 

4. Fundraising

• Suggestions for fundraising are welcome from members.
• We have free use of the football club facilities for any functions / events.
• Any merchandise sold other than the replica shirts and kit will be used to generate funds for the Supporters  Club. 

5. Acceptance of the Rules and Regulations

 The rules and regulations hve been displayed on the website for the last 3 weeks and hard copies were available at the meeting.  All rules and regs were approved by the membership.

6. Next meeting. 

• Try and meet monthly – make the next one mid-week when there is a champions league match on and meet in the clubhouse for a few beers.  Date to be arranged on a suitable match night.

Just Arrived

 Supporters Club Badges

£1 each

Proceeds to the Supporters Club

See Mike or Chris at the match.

Supporters Club launch

DRAFT RULES AND REGULATIONS

Spennymoor Town Supporters Club

Rules and Regulations

1.0 General 

1.1 The name of the club shall be decided by the membership and ratified at the first open meeting of the club members. 

1.2 The club will be based at the Brewery Field, Wood Vue, Spennymoor.

1.3 The objectives of the club shall be to stimulate interest in, and support Spennymoor Town Football Club financially, socially and in all other ways possible 

2.0 The Supporters Club’s Year and Audit
 

2.1 The Supporters Club year shall run from 1 June to 31 May. Once in every year the accounts of the Supporters Club shall be prepared for presentation at an Annual General Meeting.

3.0 The Committee

3.1 The committee shall exist of not less than four (4) and not more than eight (8) adult members, elected by the membership of the Supporters Club.

 
3.2 The committee members will be fully subscribed members and be prepared to be actively involved in the activities of the Supporters Club.

 
3.3 Nominations for election to the committee proposed and seconded in writing or by email must be in the hands of the Secretary seven days prior to the appropriate meeting.

3.4 The committee will elect a Chairman from amongst its elected members.

 
3.5 The committee shall have the power to co-opt members to serve on the committee to fill vacancies. Any co-opted members will automatically retire at the next annual general meeting but may offer themselves for re-election.  Should the elected members fall below three (3), an Extraordinary General meeting shall be called to fill the outstanding vacancies.

 
3.6 Any committee member who fails to attend three consecutive committee meetings without reasonable explanation shall be deemed to have resigned.
3.7 The committee shall meet as and when necessary to discuss business.

 
3.8 The authority to pledge the credit of the Supporters Club to the extent of funds available and to enter into contracts or agreements and to make payments by or on behalf of the Supporters Club, is vested solely in the committee. The committee shall not commit the Supporters Club beyond the assets of the Supporters Club. 

3.9 The committee shall have the power to create sub-committees for specific purposes. 

4.0 General Meetings

4.1 An Annual General Meeting of the Supporters Club shall be held in each year at such a time and place as the committee shall determine, but within six (6) months of the end of each financial year.

4.2 Twenty-one days prior notice of the Annual General Meeting of the Supporters Club shall be given to members. Fourteen days prior notice will be given for Extraordinary General meetings.

4.3 At the Annual General Meeting of the Supporters Club, each committee member may offer themselves for re-election, or resign. Co-opted members will automatically retire but may offer themselves for re-election. In the event of more than 8 adult members wanting to be on the committee then a ballot will be held and the 8 with the highest number of votes will be deemed to have been elected.

4.4 Extraordinary General Meetings of the Supporters Club shall be held at such times as may be determined by the committee, or by written request of a minimum of 15, or 50% of adult members, whichever is the lower, of the Supporters Club.

4.5 At any meeting, voting shall be by show of hands or by ballot paper, whichever procedure is deemed more suitable by the Chairman. The Chairman shall have no vote at any meeting, except in the case of a tie.

4.6 The committee may invite any person to attend its Annual General or Extraordinary General Meetings in a non-voting capacity.

5.0 Committee Meetings

5.1 The Supporters Club committee shall meet at least four times in each calendar year, at such times and places as the committee shall determine.

5.2 The committee may invite any person to attend its meetings in a non-voting capacity.

5.3 Questions arising at a committee meeting shall be decided by a majority of votes. In the case of an equality of votes, the Chairman shall have the casting vote.

6.0 Membership

6.1 Membership is open to any person who:

a) Is a supporter of Spennymoor Town FC; or
b) Has an interest in the game of football in Spennymoor; and
c) Agrees to be bound by these rules and the constitution; and
d) Is not subject to any football related ban or disciplinary action.

6.2 Members are to pay an annual subscription of such a sum and payment method as the Committee shall decide.

6.3 Every candidate will complete the membership form and agree to make payment as decided by the committee.

6.4 All applications and proposals may be considered by the committee at their discretion to decide whether the candidate should be accepted for membership.

6.5 Membership shall be renewable annually from 1 June each calendar year.

6.6 In the event of a member making payment to the Supporters Club for an excursion fare, match ticket or other organized event and subsequently failing to turn up, any repayment of the monies received will be at the discretion of the committee.

6.7 If any payment made by a member is by cheque and is for any reason dishonoured upon presentation, then, in addition to making good any payment still due, the member concerned will be liable to meet any
administrative or bank charges incurred in consequence of the cheque not being met at the first attempt.

6.8 The committee shall have the power to reprimand, suspend or expel any member who shall infringe any rule or whose conduct shall, in their opinion, render him/her unfit for membership, subject to the ratification of the next meeting of the committee. Before any such suspension the member concerned shall be given the right to explain his or her conduct to the committee. A suspended member shall forfeit all rights of membership during suspension. No expelled or suspended member will be entitled to the return of any part of his or her membership fee.

6.9 No member may use the name or title of the Supporters Club without the authority of the committee.

6.10 Other than travel arrangements made by the officials, authorised for that purpose, no financial liability will be accepted by the Supporters Club for any transport arranged by the member or any group of members, nor will any such arrangements fall within the scope of any insurance cover arranged by the Supporters Club.

7.0 Officers

7.1 The committee shall appoint a Chairman, Vice-Chairman, Secretary, Treasurer and such other officers as they deem necessary, from amongst its elected members.

8.0 Quorum

8.1 The quorum at committee meetings of the Supporters Club shall not be less than four (4) members (one of which must be the Chairman or Secretary).

8.2 The quorum at Annual General Meetings and Extraordinary General Meetings shall not be less than 15 members or 50% of the membership, whichever is the lower.

9.0 Finance

9.1 The Supporters Club shall have a general account at a bank to be determined by the committee and all cheques drawn on that account shall bear at least two of the signatures of the Chairman, Vice-Chairman, Secretary and Treasurer.

9.2  The committee shall appoint another committee member as Assistant Treasurer in order for the accounts to be prepared for the Annual General Meeting, should the need arise.

10.0 Alterations

10.1 Alterations to these rules may only be made if the assent of a majority of those committee members present and voting is received at a special meeting of the committee convened for that specific purpose.

10.2 A resolution for the alteration of the rules shall be received by the Secretary at least seven clear days before the meeting of which clear notice in writing shall be given by the Secretary to the committee and shall include notice of the alterations proposed.

10.3 Any such amendment shall subsequently be adopted or amended or repealed at the next general meeting of the supporters club by 75% of the members present who are entitled to vote.

11.0 Expulsion from the Committee

11.1 Committee members may be suspended or expelled from the committee for refusing to comply with the provisions of any of these rules or for any other cause deemed by the committee to justify such suspension or expulsion.

11.2 Any expelled committee member will be ineligible for re-election for a period as determined by the committee. The decision will be given to the expelled member in writing, along with their right to appeal against the expulsion.

12.0 Relationship with the Football Club

12.1 The committee will represent the views of the membership by means of meetings with the football club.

12.2 The Supporters Club will be represented by one or all of the officers of the committee at such meetings.

13.0 Unspecified Matters

13.1 Any matter not covered by the above rules shall be dealt with by the committee.

If you wish to apply to join the supporters club please e-mail the details as follows:

 Spennymoor Town Supporters Club – Membership Application

Please complete your details and return to the listed e-mail address.  

I wish to join the new Official Spennymoor Town FC supporters club:

Name:                                                                                                                                                                                                                                                         

Address:                                                                                                                                                                                  

Telephone:                                                              

E-mail:                                                                                                      

Return to:  rowcroftpr@aol.com